When a person leaves a leased apartment or house, the rental company generally will require a written letter of intent to move. This letter serves as notice of the person’s intention to terminate the lease agreement. The document does not need to be longer than one page and should be written in formal business language. A reference line can be used to help the landlord quickly ascertain the reason for the letter. The main body of the letter should include the final date when the renters will vacate the premises and why the premises are being vacated. If the renter plans to break the lease, the letter should include a valid reason for the termination of the lease. Additionally, the letter should remind the landlord about any security deposit that was paid. Mail the letter to the landlord or deliver the letter in person.
Sample Letter of Intent to Move
John Doe
333 Moving Lane, Apt A
Arlington, Virginia 00000
November 5, 2010
John Smith, Apartment Manager
Moving Lane Apartments
313 Moving Lane
Arlington, Virginia 00000
RE: Notice of Intent to Vacate 333 Moving Lane, Apt A
Dear Mr. Smith:
This letter will serve as my thirty (30) day written notice to vacate 333 Moving Lane, Apt A, on December 5, 2010. I am vacating the apartment because of the increase in rent. As such, I will not renew the lease and will allow it to expire.
As you recall, I paid a security deposit of $200.00 on December 4, 2009. Because I will be returning the apartment to you in excellent condition, I will expect to receive the full deposit back.
If you need to reach me with any questions, please feel free to call me at (555) 555-5555. I am available on this number during regular business hours.
Very respectfully,
John Doe
Resources
Los Angeles County Department of Consumer Affairs
“Rental Agreements and Leases“
