In our fictional sample performance review, Jill is a newly hired staff writer for a publishing company. Examples are given for exceptional, adequate, and negative performance feedback.
Job Knowledge
Exceptional
Jill’s performance in her current job as a staff writer is exceptional. After only three months on the job, it became apparent that Jill has skills far beyond that of her current job description. In her six months with the company, Jill has met her deadlines in half the time allotted and utilized the remainder of her workweek to present and drive initiatives forward, including our new editorial and style guidelines, the method by which we pay the freelance staff, and reorganized the way we utilize current staff.
Adequate
Jill has no difficulty in her role as a staff writer in turning in a satisfactory piece of work within the required deadline.
Needs Improvement
Though Jill turns in work worthy of praise, she often misses her deadlines. In the coming months, Jill will need to let go of her perfectionist tendencies in order to meet deadlines.
Attendance
Exceptional
Jill is every manager’s ideal employee. She arrives before her scheduled work time to prepare for her day and is ready to go before the other employees begin to drag in. She is willing to come in early and stay late, missing the occasional lunch break when deadlines are looming, or there is a project that needs to be completed.
Adequate
Jill is a consistent employee arriving at work at the scheduled time.
Needs Improvement
Jill is consistently tardy both in the morning and following any break periods. Time management should be addressed, as her tardiness affects the business’s bottom line and the imposition her absence places on her coworkers.
Work Quality
Exceptional
Jill’s quality of work is consistently first-rate. Her proficient use of the English language and skillful ability to grab her reader’s attention produce a piece of work in which we are always proud to affix our label. Her strong work ethic and obvious talent for her art are an asset to this company.
Adequate
Jill’s quality of work is consistently error-free. It is obvious that she takes the time to proofread her material carefully and takes pride in precision.
Needs Improvement
Jill’s quality of work is generally error-free and publish-ready. In the coming months, we would like to see the same passion that she exuded in her job interview woven into her articles.
Initiatives
Exceptional
In only a few months, Jill has become one of our most effective team members and is highly valued by management. Jill set out to meet her job requirements and immediately recognized areas that could be altered for better efficiency in both time management and money-saving. This quarter alone, under the leadership of her direct supervisor, her innovative ideas have assisted in bringing her department ten thousand dollars under budget.
Adequate
Jill is not afraid to bring new ideas to the table and periodically shares her ideas with other staff members.
Needs Improvement
Jill is not afraid to bring new ideas to the table and frequently suggests them at department meetings. Unfortunately, the manner in which she presents ideas, by finding fault with the projects of others, leaves her coworkers feeling attacked. Jill needs to work on the way she approaches a problem and should offer alternatives that don’t undermine the work of others.
Communication Skills
Exceptional
Jill is a persuasive communicator and possesses the ability to get her ideas across clearly and effectively. Her reports are always exhaustive, leaving little for interpretation. She cannot only communicate her needs and concerns but also recognize the needs of others and often acts as a liaison for those who are not effective communicators.
Adequate
Jill has no problem with communicating her needs. She takes direction well, can share ideas constructively, and has satisfactory written communication skills.
Needs Improvement
Jill will often find herself in need of support and will miss a deadline rather than communicate her needs to her supervisor. Jill gives very little input to staff and management and will not be successful in filling her job description if she does not communicate her needs.
Dependability
Exceptional
Jill is quick to help others and always takes responsibility for her actions, making her a favorite with the staff and management alike. Jill can be counted on to meet her own deadlines and is always willing to jump in and help others to meet theirs when she recognizes someone is falling behind.
Adequate
Jill can be counted on when directly approached and asked to help with a situation.
Needs Improvement
Jill often blames her oversights and missed deadlines on others. Because of this, the rest of the staff shies away from working with her, and very few staff members count on Jill for anything.
Performance Review Word Bank
Positive
Effective, Strong, High Quality, Solid, Resilient, Persuasive, Compelling, Passionate, Dedicated, Excellent, Superior, First-Rate, Proficient, Expert, Skillful, Outstanding, Superb, Tremendous, Reliable, Trustworthy, Frequently, Often, Consistently, Always, Asset
Adequate
Sound, Satisfactory, Capable, Competent, Helpful, Beneficial, Useful, Fair, Moderate, Mediocre, Acceptable, Reasonable, Periodically
Negative
Lacking, Resists, Ineffective, Weak, Deficient, Wanting, Poor, Inadequate, Inferior, Unsatisfactory, Unacceptable, Substandard, Disappointing, Insufficient, Needs Improvement, Seldom.
